ExcluServ – Outsourced Accounting Partners
ExcluServ are an outsourced accounting provider with a difference. We know that what you need is an affordable service that you can rely on: To process things in a timely manner; To provide you with useful reports that you have confidence in; To provide you with a team that you can work with closely, and who properly understand you and your organisation.
We aim to be the Finance Team that you have always wished you had but could never appoint internally. We know that one size does not fit all, and therefore we adapt what we offer to meet your specific needs.
To achieve this, we built our outsourced service on three pillars: our People, our Technology choices, and our foundation in Consultancy. Together, these ensure we challenge and improve processes continuously, identify and implement solutions to resolve problems, and ultimately give you a better and more efficient service.
Our People
Over the last 20 years we have built a great accounts team in the UK and in South Africa. We continue to build on that team as we grow, with new staff joining who first and foremost are a good fit to our clients and the values of ExcluServ. We want staff who are diligent, honest, thoughtful and passionate about their accounting, at whatever level they might be working. As a result, this creates a team that you will find it great to work with, and with whom you develop proper relationships. Our team have amongst the highest satisfaction ratings for employees, which reassures us that we have achieved the right balance.
Technology
ExcluServ is continuously reviewing the market for new software and system solutions that integrate with Xero, with the aim of enhancing functionality and meeting the evolving needs of our clients. We take a proactive approach in identifying tools that streamline processes, improve reporting, and drive efficiency. In addition, we have strong experience in aligning wider operational systems - such as CRMs, Salesforce, and other platforms - to work seamlessly with finance systems, ensuring data flows efficiently across the organisation. Some of the technology is behind the scenes, but it all combines to allow us to deliver the service that you need at an affordable rate and with confidence in the outputs.
Consultancy
Central to our outsourcing is our consultancy mindset. We enter every client relationship with a view to how we can optimise systems and processes to get the most from your finance function. This can be through how we configure our standard technology stack for you, but can also be through improved processes, staff training, and challenging your assumptions regarding what is needed. Across all of our clients we will constantly look at how we can make your life easier, add new controls to reduce risk, and stay ahead of the game as new regulations come into play
Outsourcing Services:
The following areas of outsourced services can be adapted to meet the specific needs of your Organisation.
This adaptable model allows you to retain the work in-house where that is appropriate, and call on the expertise of ExcluServ where you have gaps, simply lack the time, or need support to cover a particularly busy phase. The days of worry about staff retention, holidays, team capacity, and not being ready for a board meeting can become a thing of the past.
Where additional services are required we are open to exploring how we can meet those needs including cover for longer periods of absence, and support for HMRC inspections and similar ad-hoc events.
Financial Transaction Processing
Routine transactions are scanned and processed effortlessly in the background leaving you to focus on the business
E-commerce and On-Line Payments
ExcluServ’s expertise in cloud computing allows implementation of online shops and other solutions, with appropriate management of those systems where needed.
Controls and Reconciliations
Strong systems of control and reconciliation will be applied giving you confidence that the accounts are a true record, and that everything is in order.
Management Reporting
As a CIMA practice, management accounts are fundamental to the service that we provide. Reports will be developed that are appropriate to you and will give you the management information you need to make decisions in good time.
Payroll
Paying staff accurately and on time is the most important of all of the tasks for the finance function, and ExcluServ manage the outsourced payroll relationship with the excellent team at PAYEscape. We can also support you with auto-enrolment and in-house payroll systems where required.
Statutory Compliance
Annual accounts, audits, VAT returns and other areas of statutory compliance are all supported as required by the ExcluServ team.
Purchase Ledger
The purchase ledger is at the core of keeping your operations running, ensuring that suppliers and contractors are paid, while maintaining appropriate controls around approval.
ExcluServ will establish a process that is suitable for your organisation and can prepare payment runs for approval by bank signatories, while completing the checks and controls that you need to know are in place.
Sales Ledger
Critical to your organisation will be ensuring that you collect the monies that are due to you. ExcluServ team will work with your processes to ensure that sales invoices are raised, late payments identified, and appropriate measures taken to bring the money in.
Bank and balance sheet reconciliations
Using the latest technology details from your bank will flow directly into the accounting system and allow the accountants to reconcile throughout the month rather than just when the statements are available.
A strong regime of balance sheet reconciliations and month end processes ensures that nothing is missed and that you can be confident in the numbers that are being produced.
